Job Description

Office Administrative Assistant / Receptionist

We are looking for a dependable and detail-oriented Office Administrative Assistant / Receptionist to support the daily operations of our Baton Rouge office. This role involves a mix of clerical duties, document handling, research, and general office upkeep. Ideal candidates are proactive, organized, and comfortable working in a fast-paced environment. Responsibilities include:

• Office Maintenance: Maintain a clean and welcoming office environment, including coffee preparation, kitchen upkeep, lobby organization, and conference room setup for meetings and depositions.
• Mail Handling and Document Processing: Open, sort, and stamp incoming mail; distribute to appropriate staff.
• Legal Document Management: Assist with service of pleadings, filing hard copies, creating file folders, and organizing digital files from discs or drives.
• Jury Pool Research: Contact Clerk of Court, compile juror spreadsheets, and conduct online research to assess juror credibility.
• Phone and Communication Support: Serve as back-up for the main switchboard operator on occasion. Answer incoming calls, gather information, and forward messages to appropriate staff via email or voicemail.
• Shipping and Supplies: Manage incoming and outgoing packages, verify supply orders, organize inventory, and maintain shipping records.
• E-Filing and Transcription: E-file legal documents, transcribe dictation, and enter attorney time into Coyote.
• Other duties as assigned.

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