Job Description

Job Title: Office & HR Administrator

Location: Albuquerque, NM (On-site)

Industry: Commercial Real Estate / Property Management

Company Size: 9-person team

Posted by: LHH Recruitment Solutions

About the Opportunity:

LHH is partnering with a well-established, privately held commercial real estate investment firm in Albuquerque to find a dedicated and detail-oriented Office & HR Administrator . This is a rare opportunity to join a long-tenured, supportive team in a role that blends office coordination, lease administration, basic HR support, and real estate operations.

The current administrator is transitioning out after 14 years to pursue CPA certification, and the company is committed to a smooth handoff, including training and mentorship during the transition period.

Key Responsibilities:

Real Estate & Lease Administration

• Process tenant deposits and maintain lease documentation using Yardi
• Enter lease renewals and updates; review lease terms, clauses, and conditions
• Track and update property tax, insurance, and CAM reconciliation data (Excel-based)
• Coordinate with insurance providers, especially in Texas markets where coverage is complex
• Maintain accurate records for over 100 leases across ~20 warehouse locations

Office & HR Support

• Serve as the primary point of contact for office coordination and supplies
• Assist with payroll and benefits-related inquiries in partnership with a third-party payroll provider
• Support employees with 401(k) and HR-related questions
• Prepare detailed board meeting minutes (typically 3–4 pages for a 5-member board)
• Help foster a collaborative and positive office environment

Administrative Operations & Special Projects

• Organize internal events (e.g., weekly team lunches, holiday celebrations)
• Provide travel coordination for site visits and an annual company retreat
• Offer occasional backup support to the accounting team

Candidate Profile:

• Friendly, detail-oriented, and highly organized
• Strong proficiency in Excel and Word
• Exposure to commercial property management or real estate preferred
• Comfortable working with lease documentation or open to learning
• Seeks long-term career growth in a close-knit team
• Able to self-manage and collaborate closely with leadership
• Willing to travel occasionally, including participation in annual company retreat (family invited!)

Additional Highlights:

• Low-turnover, family-oriented work culture
• Private offices for all staff (except receptionist)
• Casual atmosphere with a collaborative spirit
• Annual company retreat with family

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